Ride Leader Procedures

Cycle Seahaven Procedures


All riders,  whether members or guests,  have a duty of care for  themselves and the rest of the group. But,  as a club member on a ride,  a ride leader has a few additional responsibilities compared to any other rider:

  • The Ride Leader can publish the ride on the club’s online calendar. This will normally include the start time,  expected distance and/or duration,  indicative level. This gives riders a good idea of what to expect and will help them to judge their suitability to join a ride.
  • Ride leaders will have been on a number of club rides so will have experience of riding in a group. They are therefore likely to be able to help resolve any problems or incidents.
  • Ride Leaders are not expected to be experts in any field,  for example first aid,  cycle maintenance or the law. They are there as a focal point for the smooth running of a ride – calling on the experience of the other riders to assist.
  • A Ride Leader can refuse any member or guest from joining the ride. For example, a rider may not be considered experienced enough or physically able to complete the planned route, or they may expose the other riders to additional risk.
  • Ride Leaders should be familiar with the Club Rules (usual disclaimer, number of guest riders, duty of care, constitution, link to Junior Member page, etc).
  • The Ride Leader has access to the online Incident Form which is completed at the discretion of the Ride Leader. If in doubt, fill it out.
  • A Ride Leader should know the name of every rider. Guests are encouraged to leave their details with the Ride Leader in case of an incident.


Ride leaders are simply a contact point to help organise riders to make the experience more enjoyable. They accept no additional or third party liability above that of any other rider in the group.

Ride Leaders will be registered with the CyclingUK to benefit from their third-party liability insurance and legal experts. This is part of the service offered by CyclingUK, paid for by The Club’s affiliation fees.


The committee regularly seeks feedback from Ride Leaders and reviews the Ride Leader process. Where requirements are imposed then suitable training will be provided, free of charge, to the Ride Leaders. We acknowledge this is a voluntary role and we are grateful for the support of our volunteers. The club has an obligation to recognise this and will provide training as required.

How to become a ride leader

Any club member who regularly attends club rides can become a ride leader for Cycle Seahaven. In addition they must meet the following criteria:

  1. Potential ride leaders must lead at least two different rides, ideally made up of different size groups and, where possible, with different assessors. For example, one pub ride and one cross-country route; road riders could lead different ability groups (novice and intermediate). The minimum number of riders on an assessed ride must be four.
  2. One of these rides must involve route planning and appropriate CSH grading (based on speed, terrain and weather conditions). This route must then be led by the potential candidate.
  3. There is a requirement for new ride leaders to have a basic knowledge of first aid. The club will provide training and first aid kits. Ride leaders will still have discretion on whether to administer first aid but we would hope they would assist a casualty until professional medical help arrives.
  4. There will also be a requirement to demonstrate the ability to fix a puncture and training will be provided on how to do this (if required). There is no requirement for the ride leader to fix a puncture during a ride if there are more capable individuals riding with the group.
  5. Retaining currency – Ride leaders must lead or assist (help another ride leader) on at least one ride every six months. It is usually very obvious who is actively leading but in cases of doubt reference to the calendar or confirmation of assistance will be obtained by speaking to the ride leader concerned. Ride leaders who fail to achieve this will need to re-take the ride leader process. In exceptional circumstances, such as injury, the committee can extend this period at its discretion.
  6. During an assessed ride the potential candidate must demonstrate the following:
  • provide a brief overview of the ride (time, route and terrain) to the riders at the start of the ride
  • provide easily identifiable stop or regroup points throughout the ride to ensure that those riders at the front of the group don’t break away or inadvertently ride into hazardous sections
  • at stop points collectively brief everyone about potential hazards on upcoming sections (loose gravel, potholes etc)
  • factor in stops to enable riders to recover, rehydrate or snack
  • road riders only – use appropriate hand signals in chain gangs and whilst riding on roads
  • demonstrate the ability to encourage, assist and ‘control’ the group as whole.

The attending ride leader will then make a recommendation to the committee, who will then inform the member.

It’s best to speak to a current ride leader to find more information.

Why be a ride leader?

Leading a ride is hugely rewarding. You get to meet new people and you will gain knowledge and experience from others.

Additional information

Cycle Seahaven (‘The Club’) are affiliated to the CyclingUK, and as such run The Club according to their documentation and procedures.